As a member of the photo industry, you often provide Photo Marketing
Association International® (PMAI) and
PMA Services, Inc. (PMAS) with important information about yourself and/or
your business. Both PMAI and PMAS
believe that it is our responsibility to safeguard this valuable personal
We have developed the following Privacy Statement to advise individuals
and businesses on how we handle
important personal information. All personal information that is provided
to us will be handled in accordance with
this Privacy Statement and/or as described at the time of collection, use
or disclosure of such information. This
Privacy Statement applies to the collection, use and disclosure of personal
information in both the United States
Personal information, as discussed in this Privacy Statement, includes
any information about an identifi able
individual, such as contact, employment and credit information, but does
not include any information that is
considered by applicable privacy laws to be publicly available, for example,
information appearing in a public
How We Collect Information
We limit our collection of personal information to information obtained
directly from individual people and business.
This is done by accessing information from the following sources:
- Membership applications and renewals;
- Trade Show, Conference and Seminar registrations;
- Magazine, publication and subscription orders;
- Past transaction(s) with PMAI and PMAS and any existing transaction(s)
with PMAI or PMAS;
- Transaction(s) with our affi liates; and
- Direct communication with individuals, businesses and their agents
via telephone, facsimile, e-mail, and fi rst-class mail.
PMAI tracks visitors to their public website for statistical purposes.
The site captures limited information about visits.
No personally identifi able information is collected, only aggregate data,
such as the number of hits per page.
For members only web pages, accessible only by authorized members, names
of the members, e-mail addresses
and passwords are captured to authenticate levels of access and track the
number of times members have visited
Links to other Internet sites are included as a convenience to our visitors.
PMAI is not responsible for the content
or privacy practices of any linked site.
Why We Collect and How We Use Information
We collect, maintain and use the personal information you have voluntarily
submitted to contact you, including via
e-mail, in response to your comments or requests for information, or to
contact you if needed in the course of
processing and shipping your order for the products or services offered
over our website.
Personal information is also used to assist PMAI and PMAS in developing
new products and services, improving
Web content, improving the quality of PMAI Trade Shows, providing members
and non-members with information
about recent developments in the photo industry and including keeping them
informed about offi cial PMAI business
relating to your annual convention and the election of offi cers.
Information Sharing and Transfer
With the exception of the information sharing methods discussed below,
PMAI will not trade, sell or share your
personal information with any other business, organization or association
without your consent, unless required to
do so by law or as disclosed to you when the information is collected.
We may disclose your personal information to a company or individual employed
by PMAI to perform functions on
our behalf, such as research or data processing. Any such disclosure of
a customer’s personal information outside
of PMAI is made on a confi dential basis with the information to be used
only for the purposes for which it was
We may elect to send mailings and e-mail information from other organizations
to our members and customers,
with the approval of the Executive Director of PMAI or PMAS, but the mailings
will always originate with PMAI or
We do not disclose credit card account information provided by our members
and customers, except to the
appropriate banking institutions and/or clearinghouses in order to obtain
debit authorization and payment.
On occasion, members of PMAI will either request information or seek assistance
from PMAI with regard to
various legal topics and issues. Any personal information that is collected
by PMAI during the course of the legal
analysis and investigation will be held in the strictest confi dence. This
personal information will not be shared
with any outside organization or other members of PMAI, except the PMAI
legal counsel, without the prior written
consent of the member.
Your personal information will generally be stored in PMAI and PMAS databases,
which are located mainly in the
United States. However, our policy is to ensure that your information is
always granted the same level of protection
no matter where it is stored.
Concerns and Complaints
Individuals and businesses have the right to review their personal information
to ensure its accuracy and to confi rm
our compliance with this policy. Those with questions or concerns regarding
the treatment of their data or personal
information, or who wish to review their data, should contact the following:
Steven Noble, Privacy Officer
Photo Marketing Association International
3000 Picture Place
Jackson, Michigan 49201
Notification of Changes
We reserve the right to change this Privacy Statement. Individuals are
bound by any revisions, and may wish to visit this web page periodically
to review the most recent Privacy Statement. Last Updated: August 12, 2005